Canada Snowboard/Mulgrave Homestay Program

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What is the Canada Snowboard/Mulgrave Homestay Program?

It is a program that provides complimentary accommodations in the Vancouver homes of Mugrave School students for family members of eligible athletes participating and competing 2010 Vancouver Olympic Winter Games. Similar programs have been run before, with much success. The goals of program are to enhance the athlete experience by offering free accommodations to relatives of athletes competing in the Games; to involve the local community in the Games experience while showcasing the warmth and hospitality of Vancouver; and to create a true national exchange experience for Vancouver families and the families of participating athletes.

About Mulgrave School

Mulgrave is a brand new private school that accommodates students from grade 1 to 12. Mulgrave School is located at the bottom of Cypress Mountain and most of their students are from West or North Vancouver. For more information, please visit http://www.mulgrave.com/

Who is Eligible to be a Guest?

To be an athlete’s Guest, a person must be an eligible family member of an eligible athlete, including a parent, sibling, spouse, partner, child, other relative who may be crucial to the eligible athlete’s success, or boy/girl friend. Close friends who are regarded as critical members of an athlete’s support team will be considered, but are subject to Canada Snowboard approval. All Guests under the age of 19 must be accompanied by an adult.

Family members of Canadian athletes should note that they may also have an opportunity to participate in the Petro-Canada Canadian Athlete Family Program. Canadian athletes should contact the COC or the CPC for information regarding that program. Those who choose to participate in the Petro-Canada Canadian Athlete Family Program may also participate in the Canada Snowboard/Mulgrave Homestay program.

To be a coach’s Guest, a person must be an eligible family member of an eligible coach, including a spouse, partner or child. All Guests under the age of 19 must be accompanied by an adult. Upon request of the coach, another family member, including a parent, sibling, or mother or father-in-law, may be substituted for a spouse or partner to accompany children.

Applications are subject to Canada Snowboard approval. In addition, Canada Snowboard reserves the right to reject any application for any reason.

What are Guests responsible for?

The Program provides accommodation and breakfast for Guests. Guests are responsible for all expenses other than the complimentary accommodation and breakfast provided through the Program, including without limitation the following:

• Travel arrangements and transportation to and from Vancouver, including Canadian entry visas, if applicable
• Travel arrangements and transportation during their time in Vancouver
• Ceremony and event tickets for the Games
• All food and beverage requirements other than the complimentary breakfast provided through the Program
• Medical and travel insurance (recommended in event of an emergency)

What will the Host provide?

A Host in the Program will be expected to:

• Provide accommodation (private sleeping accommodation, bedding, towels, and a shared or private bath) and breakfast (for example, cereal/toast, juice and a hot beverage) for up to four (4) Guests for a period of approximately eight (8) days during the Games hosting period.
• Meet Guests upon their arrival at the Vancouver International Airport or at a mutually agreed upon location in Vancouver (whichever is most convenient for the Guest) and transport them to the Host’s home
• Arrange for Guest departures at the Vancouver International Airport or at a mutually agreed upon location in Vancouver (whichever is most convenient for the Guest)
• Direct or assist Guests to the nearest public transit point each day

Hosts will not be responsible for providing any Games tickets or covering the costs of Guests’ travel or other expenses.

Guest Placement

The information provided by applicants in the Guest Application Form, and similar information provided by Hosts, will assist Canada Snowboard and Mulgrave School in matching Guests with compatible Hosts. The convenience of a Host’s home to public transportation, access to relevant Games venues, and the number of Guests the Host is able to accommodate will be key considerations. Language and personal needs will be reviewed to assess compatibility during the matching process.

Host Details

Canada Snowboard will send Guests confirmation of their Host assignment and Host information as soon as the information is available.

Due to late athlete and team qualification dates, some Applicants may be confirmed as late as February 2010.

Guest Details

Mulgrave School will send Hosts confirmation of their Guest assignment and Guest information as soon as the information is available.

Due to late athlete and team qualification dates, some Applicants may be confirmed as late as February 2010.

Contact Process

Guests and Hosts will receive their matches’ contact information simultaneously from Canada Snowboard.

Guests should contact their Host by telephone within 14 days of receiving their Host’s contact information from Canada Snowboard. If the Host has not heard from their Guests within 14 days of receiving their contact information, the Host may contact the Guest by telephone. If contact between Guest and Host has not been made within one (1) month of receiving their contact information or less than 14 days before the Guests’ scheduled arrival date (whichever comes first), the Guests and/or Host may be reassigned or removed from the Program.

Arrival Process

To arrange a pick-up location and to ensure the Host is available to meet the Guests and transport them to their home, Guests should be sure to provide their detailed arrival information to their Host as soon as possible and a minimum of 14 days in advance of their arrival.

Insurance

Canada Snowboard strongly recommends that Guests obtain insurance to cover any emergencies during their time in Vancouver, which may include medical, travel cancellation and baggage loss. Guests are requested to seek advice from their travel agent(s).

Visa Requirements

Depending on Guests’ citizenship, they may be required to hold a valid visa to enter Canada. Guests who are not Canadian citizens are requested to contact their local Canadian Embassy, or visit the Canadian Government website at http://www.cic.gc.ca/english/visit/index.asp for information on visa requirements and visa application forms.